STANDING RULES

CONEWANGO VALLEY COUNTRY CLUB

As of October 24, 2008

The Standing Rules shall be changed or updated at the discretion of the Board of Directors.

MEMBERSHIP

Rules governing membership are defined in the bylaws.

See attached chart “CVCC Membership Categories, Privileges and Associated Membership Costs” for membership categories, fees, and privileges.

Application forms for membership are available at the office.

A member may not change his membership category to another category requiring a lesser dues structure during any given year once his membership choice has been selected unless given special permission by the Board of Directors.

The club office should be advised of category changes prior to October 15 to assure proper dues billing.

The spouse and children of an individual member may use all of the club facilities, i.e., pool, tennis, dining room and taproom, and may play 72 holes of golf per year in either 9 or 18 hole increments by paying greens fees.

A member with a non-golf membership (Social) and children are eligible to play 72 holes of golf per year for each family member in either 9 or 18 hole increments by paying greens fees.  Arrangements to play must be made with the golf professional.

GENERAL

GUESTS

Resident guests, living within a fifty (50) mile radius of the club are extended the privilege of playing golf not more than four (4) times in one calendar year.  A non-resident guest visiting a member may be extended unlimited privileges to play golf for a period of not more than two (2) consecutive weeks. This guest may not play golf more than four times at any other time during that calendar year.

Guests are welcome to dine at CVCC. Non-members may be entertained in the dining room an unlimited number of times.

ALL GUESTS MUST BE REGISTERED BEFORE THE USE OF ANY CLUB FACILITIES.  Records will be kept of all guests. When a guest has exhausted his/her privileges, they will be notified by the Board of Directors in person or by mail.

Members must accompany guests in the dining room, on the golf course, on the tennis courts, or at the pool (exception: babysitter at the pool).

At the time of guest registration, each member must fill out a charge slip for the appropriate guest fee. All guest fees will be billed on the monthly club statement.

Fees are outlined in the attached chart “CVCC Fee Schedule”.

Guest restrictions do not apply to special parties, receptions, events or outings, such as a golf outing given by a business for its employees or customers, or for which non-member use of the club has been authorized.

All golf and tennis member-guest events, including all scheduled days of play and one (1) practice session, will be considered one (1) guest visit.

SUGGESTIONS AND COMPLAINTS

Suggestions and/or complaints concerning service, operation of the club, and charges should be discussed with the Board of Directors or appropriate committee chairperson.

Suggestions may also be deposited in the suggestion box located in the entryway by the dining room.

BULLETIN BOARD

All special information pertaining to club functions, membership applications and notices from the Board of Directors shall be posted on the bulletin board located in the lobby of the clubhouse.

No notices, signs, or decorations may be placed anywhere in the clubhouse other than on the bulletin board without approval of the Board of Directors. The main bulletin board located in the lobby shall be used only for official club business.

DUES AND CHARGING PRIVILEGES

Members may pay their dues in four (4) equal installments, payable by December 31, January 31, February 28 (29th) and March 31.

Installment payments not received by the dates specified above will be assessed an interest charge of 1½% per month for each month past due. Dues not paid in full by the last installment date will be assessed a 10% penalty in addition to the interest charges.

Members who wish to pay all or part of their dues before the above listed statement dates are encouraged to do so. Golf resident members who pay their dues in full by November 30 of the preceding year are entitled to five (5) guest green fee passes for the current dues year. A member is not entitled to use the club facilities until current year dues are paid in full.

MEMBERS ARE RESPONSIBLE FOR THE SIGNING OF THEIR CHARGE SLIPS. EACH MEMBER IS RESPONSIBLE FOR HIS/HER CORRECT MEMBER NUMBER ON ALL SLIPS. IF A MEMBER DOES NOT SIGN HIS/HER SLIP, HE/SHE IS STILL RESPONSIBLE FOR THE CHARGE. PLEASE CHECK THE NUMBER AND NAME BEFORE YOU SIGN.

The Board of Directors has found it necessary to take action against the small percentage of members who are frequently in arrears. As all small businesses, the club needs cash flow to operate properly. The Board has adopted the following policy to ensure that all members will pay their club bills in a timely manner.

All charges during a calendar month will be billed during the first five (5) days of the following month. The amount billed is payable during the month billed.

Member accounts not paid before the first day of the month following the billing month are considered thirty (30) days past due. All accounts that are thirty (30) days past due and are not paid in full within another thirty (30) days (then being 60 days past due) will, in addition to other actions listed below, be charged a 1-1/2% per month interest charge.

In order to be processed in the billing month, payments must be received five (5) business days before month end.

Member accounts past due sixty (60) days will, in addition to the interest charge specified above, result in the automatic suspension of the member. Suspended members shall have their names and delinquent amounts posted on the official club bulletin board and also published in the newsletter. Suspended members may not use any club facilities.

Any member with amounts past due ninety (90) days will be requested by the Board to offer reasons why the member should not be expelled.

Specific questions concerning charges should be directed to the office manager.

CLUBHOUSE RULES

CLUBHOUSE DRESS

No bathing suits or bare feet are permitted in the clubhouse. Men and boys must wear shirts at all times.

THERMOSTATS

Thermostats are to be adjusted by staff only.

LOCKER ROOMS

Lockers are available for adult members as outlined in the attached chart “CVCC Membership Categories, Privileges and Associated Membership Costs”. Contact the golf professional for assignment of a locker. 

Junior boys eighteen (18) or older and girls fourteen (14) or older are permitted to use the clubhouse locker rooms. All other juniors are expected to use the pool bathhouse facilities unless accompanied by a parent in the clubhouse.

DINING ROOM HOURS        LUNCH               DINNER

Monday                                     Closed                  Closed

Tuesday                                     11:30 – 3:00         5:30 – 9:30

Wednesday – Friday                  11:30 – 2:30         5:30 – 9:30

Saturday                                    11:30 – 2:30         Closed

Sunday                                      11:30 – 2:30         5:00 – 8:00

      Times are expected times for service to begin and end.

DINING ROOM AND TAP ROOM MAY CLOSE EARLIER AT THE DISCRETION OF THE CLUBHOUSE MANAGER.

TAP ROOM HOURS

MONDAY                            Closed

TUESDAY                            11:00 AM- 11:00 PM

WEDNESDAY                      11:00 AM - 11:00 PM

THURSDAY                         11:00 AM - MIDNIGHT

FRIDAY                                11:00 AM - MIDNIGHT

SATURDAY **                      10:00 AM – 8:00 PM

SUNDAY                              10:00 AM — 10:00 PM

** Bar will remain open when there is no private party scheduled.  On those occasions that a private party is scheduled the outside bar window will stay open for beverages.

RESERVATIONS

PLEASE! We require reservations in order to schedule our kitchen and dining room personnel in a manner that provides excellent member service while controlling our operating costs.   If you arrive without a reservation there may be a wait before you are seated. 

Please cancel reservations when they will not be used.

TIPPING

There will be a 15% gratuity added to all checks. If you wish to tip an additional amount, please leave cash for the server or note additional tip on the charge slip. The entire tip goes to your server. Bartenders and waitresses depend on tips for their income. Members are urged to tip appropriately for their services. If service was not up to country club standards, please notify the clubhouse manager.

DRESS

Smart casual dress is acceptable for men and women any day of the week while dining. Men need not wear jackets.

SMOKING

Smoking is permitted in the taproom and card room only. Smoking is not permitted in other areas of the clubhouse.   All public events are non-smoking in all areas of the clubhouse.

CANCELLATIONS

Cancellations for Easter or Mother’s Day will not be accepted later than twenty-four (24) hours prior to the event.

GENERAL CLUBHOUSE

Persons under twenty-one (21) years of age must be accompanied by an adult while in the taproom.  Anyone under twenty-one (21) years of age will not be served alcoholic beverages.

No glasses are to be taken from the clubhouse building. Paper cups are available for drinks going to the golf course and pool.

The service window in the taproom is for adults eighteen (18) or over.

The taproom is always open to the membership during a special event unless the Board of Directors authorizes closure.

The dining room menu is available in the taproom during dining room hours.

When the dining room is closed for special events, members may have dinner in the taproom during normal dining room hours, unless directed otherwise by the Board of Directors.

Absolutely no pets permitted on the premises at any time.

Food or beverage consumed on CVCC property by members or guests during outings must be supplied by CVCC or arranged by the clubhouse manager.

All vehicles must be parked in the paved lot or the overflow area, the grass area adjacent to the tennis courts.

Members shall not reprimand an employee. Unsatisfactory service should be reported to the appropriate manager or to the Board of Directors.

There will be no take out food service available during the last day of each month that the club is open.  The club is not considered to be open on Mondays, thus the last open day of that month would be the Sunday before.  Also, there will be no take out food service available during major functions in the dining room.

GOLF

NEW MEMBERS

Sponsors of new golfing members will introduce the new members to the golf professional. He will give information regarding club storage, golf lessons, use of the practice range, upcoming tournaments and arrange matches.

RECIPROCALS

CVCC has a reciprocal agreement with the Bartlett Country Club in Olean, NY, Springville Country Club in Springville, NY, Gowanda CC in Gowanda, NY, the Country Club of Meadville, in Meadville, PA, and the Ontario Golf Club in Ontario, NY. There is also a dining reciprocal agreement with Moonbrook Country Club in Jamestown, New York. Arrangements must be made through the CVCC professional for the golf reciprocals. A copy of the guidelines is available in the pro shop. Reservations are encouraged for the dining reciprocal.

PRO SHOP

The pro shop is under the direct supervision of the golf professional. Prices are set and collections are made by invoices from the pro shop.

Charges incurred at the pro shop are payable to the golf professional within thirty (30) days upon receipt of invoice. Statements not paid in full by month end will be assessed a 1.5 percent (1-1/2%) interest charge or $2.50 service charge, whichever is greater.

CLUB STORAGE AND SERVICE

Club storage service includes prompt availability of clubs, club cleaning after each use, and care of your bag.

GOLF LESSONS

Individual and group lessons are available. Contact the golf professional or assistant golf professional for fees and appointments.

PRACTICE BALLS

A practice range is available for unlimited use for the entire season. The season fee for the use of the range is included in your annual dues. Members may not use their own practice balls on the practice range.

Range balls are the property of Conewango Valley Country Club and should not be removed from the practice range.

If it is necessary to pick up balls without the use of the cart with the cage, the range will be closed.

GOLF CARTS

Handcarts for walkers are available to all members and guests on a no charge basis.  Motorized carts are available by signing a charge slip in the pro shop and paying the applicable rental charge as outlined in the attached “CVCC Fee Schedule”.   Minors under the age of 21 years must have a valid drivers license to drive a golf cart.

GREENS FEE PASSES

Greens fee passes may be used in 9 hole increments or one-half of a pass at a time.   A one-half pass may also be used for a family member.

GOLF PROGRAMS  

  Details on specific eligibility and hours can be found in sections of the Standing Rules regarding men’s golf, women’s golf and junior golf. (Exceptions may be made at the discretion of the golf professional.)

DRESS FOR MEN, WOMEN & JUNIORS

ACCEPTABLE GOLF ATTIRE ONLY

BERMUDA SHORTS ARE PERMISSIBLE.

NO TANK TOPS, NO HALTER TOPS, NO BLUE JEANS, NO SHORT SHORTS.

SHIRTS MUST HAVE COLLARS AND MOCK NECK GOLF SHIRTS ARE PERMISSIBLE.  (ALL OTHER SHIRTS WITHOUT COLLARS ARE NOT PERMISSIBLE.)

ETIQUETTE AND PLAY

All golfers are requested to use soft spikes as no metal spikes are allowed.

Please assist us in keeping our course in excellent condition.  Replace divots and put trash and broken tees in convenient containers located at every tee.

Playing time for eighteen (18) holes should be 4.5 hours.

Carts must stay on pathways around greens and tees.

Do not pull handcarts across greens, tees and sand traps.

Do not lay hand carried bags on greens.

Please allow faster players behind you to play through. After you have extended your invitation, do not drop another ball or continue to play until those going through are out of range. Foursomes have priority over twosomes except for official club matches. Groups greater than four (4) players must have the golf professional’s permission to play the course.

Please putt as quickly as possible. Mark your scorecard away from the green to allow others to hit on.

Players may not cut in front of other groups. Play will start from No. 1 tee, unless the golf professional is consulted and gives approval to start elsewhere.

Members are encouraged to call infractions concerning course etiquette or rules politely to the attention of other golfers.

The golf course may be closed or the use of carts restricted because of unfavorable conditions at anytime by the superintendent.

The decisions of pro shop personnel in interpreting the club rules and By-Laws relating to play on the course including but not limited to slow play, inappropriate conduct and cart usage, will be respected and adhered to by all members.

Practice is restricted to the practice range and the putting green.

When players are on the greens and the flag is out, please do not hit to the greens until flag is replaced.

HANDICAPPING

USGA rules of golf will govern all events and competition. Special local rules are printed on golf cards or are issued by the golf professional.

Individual golfers are responsible for recording their adjusted score in the computer in the pro shop. Scorecards must be turned in. Anyone failing to abide by the rules set by the handicap committee will be subject to a posting of a score equal to ones lowest posted score for each occurrence.

CLUB CHAMPIONSHIP ELIGIBILITY

A golfer must be a voting golf member, a nonvoting part-time member, or a student member (subject to meeting criteria described in the JUNIOR PARTICIPATION IN ADULT TOURNAMENT PLAY section of these rules) to be eligible to participate in the Men’s or Women’s club championship.

STARTING TIMES FOR MEN & WOMEN

Tee times will be available (7) days a week.  You may call for tee times on Thursday mornings starting at 8am for the following week’s play (Friday through Thursday).   Women may call Tuesday for the following Tuesday tee times only.

HOURS OF PLAY FOR MEN

HOURS OF PLAY FOR WOMEN

HOURS OF PLAY FOR JUNIORS WITH PROFICIENCY CARDS

WITHOUT PROFICIENCY CARDS

MEN’S GOLF

Thursday is men’s day.

Eligibility:  Men age eighteen (18) and over are eligible to participate in men’s golf activities.

Men’s golf association fees are due by Opening Men's Day.

Guests are not eligible to compete in men’s golf association tournament play, except as allowed by the men’s golf association.  Guests are encouraged to play on Thursdays, provided they play with a member.

The Men’s Golf Association has rules  (see attached “CVCC Men’s Golf Association Bylaws”) and a rules committee that makes decisions.  The golf professional has input and veto privileges.

WOMEN’S GOLF

Tuesday is women’s day.

Eligibility:  Junior girls may qualify in any division providing they are sixteen (16) and pay the association dues. Although under-graduates of high school may compete in all women’s events providing they meet age and handicap qualifications, they may not compete in mixed events.

All association members are eligible to compete in scheduled weekly tournaments.

Association dues will be payable by May 15th to the Treasurer of the Women’s Golf Association. Golfers whose dues have not been paid by that date cannot compete in the weekly tournaments.

Tournament Play:

Women players must have at least a temporary handicap of forty (40) or less to be eligible to play and compete in the eighteen hole weekly tournaments. All other handicap players are encouraged to join the nine-hole group.  USGA rules govern all play with the exception of local rules.  All cards are to be turned in, signed, attested, adjusted and dated.  The official handicap for tournaments will be that which is posted on the pro shop bulletin board.  Handicaps are computed using the USGA format.

The Women’s Golf Association has Standing Rules (see attached “CVCC Women’s Golf Association Standing Rules”) and a rules committee that makes decisions.  The golf professional has input and veto privileges.

JUNIOR GOLF

Eligibility:  A junior golfer must be six (6) years old by sign up time and not have completed high school in order to participate in the junior golf program.

Priority for participation in junior golf shall be children of members or grandchildren of members. The golf professional, with the approval of the Board of Directors, shall determine the number of participants allowable in junior golf, set and collect all fees. The golf professional shall also submit a report to the Board of Directors annually on the program.   

Children of the club’s golf and tennis professionals may participate in the junior golf program activities with the exception of the junior golf championships.

Friday morning is scheduled for junior golf activities.  The course is closed for play until 11am on Junior Fridays.

Divisions:          Novice             ages 6 through 8

                        Prep                 ages 9 through 11

                        Cadet               ages 12 through 14

                        Junior               ages 15 through high school

PROFICIENCY CARDS FOR JUNIORS

Proficiency cards will be issued by the golf professional.

Junior golfers can receive a proficiency card by meeting the following requirements:

1.      Have reached their eleventh birthday or have an established handicap of forty (40) or less.

2.      Show the golf professional their ability to move the ball around the course and to play without delay or disruption to others.

The golf professional has the exclusive right to suspend or revoke a junior proficiency card for misconduct or breaking of junior rules.

HANDICAP

Junior golfers must turn in all scorecards; signed with full name, dated, attested, adjusted, and totaled, or the score will not be used for handicapping.

GOLF COURSE PLAY

All junior golfers are subject to the same rules and regulations concerning golf etiquette and course play, as are adults.

For adequate course control, all junior golfers with proficiency cards must request permission from the golf professional before teeing off during scheduled hours.

 Girls and boys under eleven (11) will play from the red tees. Boys eleven (11) and older are required to play from the white tees.

 When one complete hole is open ahead of slower playing golfers, the faster playing golfers should be invited to play through.

 Junior members using the practice areas and practice putting green shall give way to the adult players when requested to do so.

 JUNIOR CHAMPIONSHIP ELIGIBILITY

 Junior girls and boys will play a championship tournament in all divisions annually. The junior golf registration fee is required. Format for this special tournament shall be posted prior to play.

 JUNIOR PARTICIPATION IN ADULT TOURNAMENT PLAY

 BOYS: Any junior boy may play in the men’s championship provided he qualifies for the men’s championship flight.

GIRLS:  Any junior girl is welcome to participate in women’s tournaments provided they are at least 16 years of age, pay the association dues, and meet handicap requirements.

 TENNIS

 TENNIS LESSONS

 Individual and group lessons are available by arrangement with the tennis professional.

 DRESS

Acceptable tennis attire and tennis shoes (flat soles preferred) please. Men must wear shirts at all times.

 PLAY

Members may play on open courts without reservations except during scheduled events.  Players must brush courts after use.

 Week-long camps Monday through Friday 10:00 AM—noon

(6 weeks sessions-times TBA) for juniors.

 SWIMMING POOL

 CONDUCT

 No toys, inflatable rafts, boards and balls are permitted in the large pool.

 No running is permitted around the pool. Active pool games are permitted only when approved by the lifeguard.

 No bottles or glassware are permitted in the pool area.

 All refuse must be disposed of in trash cans. This includes tabs from pop cans.

 Chewing gum is not permitted in the pool area.

 No one is allowed to swim when the lifeguard is not on duty. Violators are subject to disciplinary action from the Board of Directors.

 Children are to use restrooms in the dressing areas near the pool. Only children accompanied by a parent are permitted to use the restrooms in the clubhouse.

 Towels are not to be taken from the clubhouse locker rooms for pool use.

 No one in bathing attire is allowed in the clubhouse, except while using the clubhouse locker rooms. Anyone in bathing attire should use the snack bar or vending machines provided at the pool area.

 DISCIPLINE

 Children who do not observe the swimming pool rules shall be prohibited from the pool area for a length of time to be determined by the lifeguard or clubhouse manager.

 AGE REQUIREMENTS

 All children nine (9) years old and younger must be supervised by a parent or babysitter.

 SWIM AREAS

 SMALL POOL:

Children up to five (5) years of age are to use this pool under supervision of a parent or babysitter.

 LARGE POOL:

Children five (5) years and older must use the large pool. A deep-water test able to swim two lengths is required to swim in the large pool. Those unable to pass the test must be accompanied by a parent or a babysitter.

 GUESTS

Guests are extended the privilege of using the pool.  Members are required to register their guests, fill out a charge slip, and pay the guest fee as outline in the attached “CVCC Fee Schedule”.

 BABYSITTERS

 A babysitter must be at least twelve (12) years of age.

 A babysitter is not permitted to supervise more than two (2) children at the pool.

 A babysitter is not restricted to using the pool four (4) times per year if the babysitter is a guest.

 THE LIFEGUARD IS NOT TO BE A BABYSITTER!

 POOL HOURS:   SEE SIGN AT POOL SIDE!

 Food service will not be available on Mondays.

FOOD SERVICE WILL NOT BE AVAILABLE ON DAYS OF SPECIAL EVENTS WHEN THE CLUBHOUSE IS CLOSED TO THE MEMBERSHIP, I.E., AMERICAN MEN’S CANCER TOURNAMENT, ETC.

 OUTSIDE FUNCTIONS

 Golf outings will be billed to the organization (such as the American Cancer Society or Special Olympics) or company on a “cost per person” basis with the cost inclusive of greens fees, cart, lunch and or dinner.  The sponsoring organization will charge an appropriate entry fee.  There is no reduced rate for CVCC members – i.e. the greens fee is not waived.

 ATTACHMENTS

1.      CVCC Membership Categories, Privileges, and Associated Membership Costs and Fee Schedule for 2009

2.      CVCC Men’s Golf Association Bylaws

3.      CVCC Women’s Golf Association Rules